How do you create a training in Coachably?
TL;DR: In the Calendar, tap Book session (or a free slot). Keep Training selected, pick the client, set the Date, Start, and Duration, and tap Book. Tap Book & add workout to build the workout straight away, or add it later from the session.
How do you create a training?
A training has two parts: the session (who and when) and the workout (what the client does). You book the session first and add the workout now or closer to the day.
- Open the Calendar and tap Book session. You can also tap a free slot in the calendar — the date and start time are filled in from it. On Home, the week view and a client’s Trainings tab have the same Book session button.
- Keep Training selected at the top. (Pick Meeting for a consultation or anything else without a workout — see How do you add a meeting?.)
- Pick the client.
- Choose With coach for a session you run together, or Solo for one the client trains alone. A solo session can be set to All day, so the client trains any time that day.
- Set the Date, Start, and Duration.
- Optional: pick a Plan if the session belongs to one of the client’s training plans, set it to repeat (see below), enter a Price, or add a Location.
- Tap Book to save the session, or Book & add workout to open the workout picker straight away.
How do you add the workout?
If you tapped Book & add workout, the Add Workout window opens right after booking. Otherwise, tap the session in the calendar and tap Add workout.
- Pick the Sport at the top — Strength, Running, Cycling, or Swimming. Strength keeps the classic exercise-and-sets builder; the endurance sports open an interval builder instead.
- Choose how to build it:
- Create from Scratch — build it yourself in the Workout Builder.
- Use Template — start from a saved workout template.
- Copy existing training — copy one of this client’s past workouts. The original stays unchanged.
- Build the workout and save it.
In a repeating series, Coachably asks whether the workout goes to This session only or to This and following sessions. Right after you book a series with Book & add workout, it goes to every session of the series.
How do you make a training repeat?
In the Book session sheet, switch Does not repeat to Repeats, then set the Frequency (Daily, Weekly, or Monthly). For weekly sessions, select the Days of week. Optionally, set the Series end date.
Coachably books the sessions 3 months ahead. To book more, open a session of the series and tap Load next 3 months.
If you book a series into a plan, it stops at the plan’s last day or its number of trainings. Coachably tells you before booking when that happens.
What happens after you book a training?
The session appears in the Calendar and on the client’s schedule, so your client sees when it takes place.
If you entered a Price, a payment is created for the client — pre-filled from your default session price. For a repeating series, a separate payment is created for each session. Sessions in a plan don’t take a price: the plan has its own payment.
Tap the session at any time to Move it, Mark done, Cancel session, or delete it with the trash icon. In a repeating series, Coachably asks whether the change applies to This session or This and following. You can also hold a session in the calendar and drag it to another time.
How do you duplicate a training?
Open the training and tap the Duplicate icon in the header. The Book session sheet opens with the same client and a copy of the workout. Set the new Date and Start, and tap Book — the original stays untouched.
FAQ
Do I have to add the workout when I book the session? No. Tap Book to save just the session — the calendar shows “No workout yet”. Add the workout later from the session, whenever it suits you.
Can I plan a running, cycling, or swimming session? Yes. Pick the sport in the Add Workout window. Strength uses the exercise-and-sets builder; endurance sports use an interval builder. See How to build a workout? for the details.
Can I create the payment at the same time? Yes. Enter the Price in the Book session sheet. It is pre-filled from your pricing defaults, and a repeating series creates a separate payment for each session.
How do I make a training recurring? In the Book session sheet, switch Does not repeat to Repeats and set the frequency. Sessions are booked 3 months ahead; tap Load next 3 months on a session of the series to book more.
Can two clients train at the same time? Yes. When another session with you overlaps, the sheet shows Train alongside. Pair the sessions, and you can move or cancel both together.
What is the difference between a training and a meeting? A training is a session with a workout for a client. A meeting is any other entry in your calendar — a consultation, a call — without a workout. Pick one at the top of the Book session sheet.